When I Work
When I Work is a cloud-based employee scheduling and time-tracking platform built for hourly and shift-based workforces. It combines auto-scheduling, GPS-enabled time clocks with geofencing, team messaging, labor forecasting, and payroll integrations into a single mobile-first app. Serving 200,000+ workplaces across 30+ industries—including construction, cleaning, landscaping, pest control, and other field trades—it targets small to mid-size businesses that need to manage distributed crews without complex enterprise software.
Use Cases
- Crew scheduling across multiple job sites
- GPS geofencing to prevent off-site time theft
- Shift swap and open shift management for field techs
- Overtime tracking and labor cost forecasting
- Payroll data sync to QuickBooks, ADP, or Gusto
- Team messaging without sharing personal phone numbers
Capability Matrix
| Feature | Status | Depth |
|---|---|---|
| Scheduling | Yes | Advanced |
| Dispatch | Partial | Basic |
| Time Tracking | Yes | Advanced |
| GPS Tracking | Yes | Standard |
| Route Optimization | No | Basic |
| Payroll | Partial | Basic |
| QuickBooks Sync | Yes | Standard |
| Reporting Dashboard | Yes | Standard |
| API Access | Yes | Advanced |
| Zapier Integration | Yes | Standard |
| Photo Documentation | Partial | Basic |
| Invoicing | No | Basic |
| Estimating | No | Basic |
| Payment Processing | No | Basic |
| Job Costing | Partial | Basic |
| CRM / Customer Management | No | Basic |
| Proposals & Quotes | No | Basic |
| E-Signature | No | Basic |
| Financing Options | No | Basic |
| Inventory Management | No | Basic |
Alternatives to Consider
ServiceTitan
All-in-one field service management platform built for residential and commercial trades.
Jobber
Field service management software designed for small to mid-size home service businesses.
Deputy
Deputy is an AI-powered workforce management platform built for shift-based and hourly workforces. Founded in 2008 in Sydney, Australia, Deputy provides employee scheduling, time and attendance tracking, labor compliance, HR onboarding, payroll integration, and team communication tools. Serving over 375,000 workplaces across 100+ countries, it is widely used in trades, field services, construction, cleaning, landscaping, and hospitality. Deputy's platform spans mobile and web, with deep integrations into payroll (ADP, Gusto, Paycor, QuickBooks) and POS systems.