HR

When I Work

When I Work is a cloud-based employee scheduling and time-tracking platform built for hourly and shift-based workforces. It combines auto-scheduling, GPS-enabled time clocks with geofencing, team messaging, labor forecasting, and payroll integrations into a single mobile-first app. Serving 200,000+ workplaces across 30+ industries—including construction, cleaning, landscaping, pest control, and other field trades—it targets small to mid-size businesses that need to manage distributed crews without complex enterprise software.

mid★★★★4.4(395)G2★★★★½4.5(1,299)CapterraPlumbingElectricalLandscapingGeneral ContractingTradeAtlas verified· Jul 2026

Product Tour

Use Cases

  • Crew scheduling across multiple job sites
  • GPS geofencing to prevent off-site time theft
  • Shift swap and open shift management for field techs
  • Overtime tracking and labor cost forecasting
  • Payroll data sync to QuickBooks, ADP, or Gusto
  • Team messaging without sharing personal phone numbers

Pricing

Starting at
$2.5/mo
Transparency
Quote only
Contract
Month-to-month
Essentials$2.5/user/mo

Essentials

Pro$5/user/mo

Pro

Premium$8/user/mo

Premium

Capability Matrix

FeatureStatusDepth
SchedulingYesAdvanced
DispatchPartialBasic
Time TrackingYesAdvanced
GPS TrackingYesStandard
Route OptimizationNoBasic
PayrollPartialBasic
QuickBooks SyncYesStandard
Reporting DashboardYesStandard
API AccessYesAdvanced
Zapier IntegrationYesStandard
Photo DocumentationPartialBasic
InvoicingNoBasic
EstimatingNoBasic
Payment ProcessingNoBasic
Job CostingPartialBasic
CRM / Customer ManagementNoBasic
Proposals & QuotesNoBasic
E-SignatureNoBasic
Financing OptionsNoBasic
Inventory ManagementNoBasic

Strengths

  • Mobile-first UX designed for hourly field workers
  • GPS clock-in with geofencing radius controls per job site
  • Auto-scheduler with availability and eligibility matching
  • Wide payroll integration ecosystem (QuickBooks, ADP, Gusto, Rippling)
  • Affordable entry price ($2.50/user/month) with no long-term contracts
  • Photo clock-ins to prevent buddy punching

Best Fit

Small to mid-size field service businesses managing hourly shift workers who need fast crew scheduling, GPS-verified clock-ins, and payroll sync without a full FSM platform.

Typical clientssolo operators up to mid-size shops (21–100)
Platform weightMid-weight — full-featured without enterprise overhead
Cost signalFrom $2.5/mo published

Sized and priced for small operations — large shops may outgrow it.

SoloSmall teamsMid-size